Bidding Process

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Any Requests for Proposals (RFP) or Requests for Qualifications (RFQ) for the City of New Albany will be posted below. The absence of any notices below means no RFPs/RFQs are currently solicited.

View active Requests for Proposals (RFP) below:

Pilot Curbside Food Waste Program

The City of New Albany is seeking a vendor to collect, haul, and tip food scraps and compostable products from up to 150 households in a weekly, curbside collection service.

To view the Pilot Curbside Food Waste Program RFP, click here.

View commonly asked questions about the Pilot Curbside Food Waste Program below:

Will the 150 participating households be pre-selected by the City, or will we be expected to conduct recruitment and signups?

City staff will conduct recruitment for signups.

Can you confirm whether the list of participating addresses will be made available prior to the start date?

Yes, the city will provide the list of participating addresses prior to the start date.

Are there preferred days and time windows for collection?

When city staff conducted a survey in 2024, most respondents indicated they would prefer the collection day to be the same day as their trash and recycling pick-up day, which is Thursday for the city of New Albany residents.

Will containers (bins or buckets) be provided by the City, or should vendors include that in their proposal?

The vendor is responsible for the initial distribution of the collection buckets and liners to the 150 households in the pilot program.

What type/size of container is expected per household?

5-gallon Collection Buckets w/ Lids and BPI-Certified Compostable Liners

What materials will be accepted beyond food scraps (e.g., compostable paper products, BPI-certified bags, yard waste)?

Please include this information in your proposal. It is our understanding that this could vary depending on where the vendor hauls the scraps and products. The city will educate the participants on what will be accepted beyond food scraps.

Will there be a contamination threshold or penalty policy for high-contamination bins?

Please include this information in your proposal. The city will educate the participants on the contractors required contamination threshold and/or penalty policy for high-contamination bins.

Does the City already have a designated composting facility in mind, or should vendors provide their own?

The vendors will need to provide their own.

If a specific facility must be used, can you share the name and address?

N/A

What data does the City expect to receive (e.g., pounds collected, contamination rates, participation tracking)?

Data to include, but not limited to, the following:

Weekly and monthly totals provided to the city of New Albany on amount of food waste collected;
Weekly and monthly totals provided to the city of New Albany on the number of hours spent on collecting the food waste;
Weekly and monthly totals on home participation rate; and
Weekly and monthly information as it relates to any home that was not collect from due any potential issue that may occur. For example: “Driver did not pick up at 99 W Main Street due to non-compostable materials mixed in with food waste”.

At what frequency should reporting be submitted (monthly, quarterly)?

Weekly and monthly

Will the City handle resident education and outreach, or is that expected from the vendor?

The city will handle resident education and outreach.

Are there any branding or messaging guidelines we should follow for resident materials?

Yes, the vendor that is awarded the bid will receive our branding guidelines.

If the pilot is successful, is there a timeline or plan for expanding service to more homes?

That is currently unknown.

Would the City consider multi-family properties or businesses in future phases?

That is currently unknown.

What insurance coverage and bonding are required for vendors?

We are currently exploring an answer. Please check back for updates.

Is there a minimum contract term or potential for extension?

The pilot program will run for 12 months.

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Bidding Process

View active Requests for Proposals (RFP) below:

Pilot Curbside Food Waste Program

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