Public Records

Questions? Contact Christina Madriguera, Records Custodian/Council Clerk at clerksofcouncil@newalbanyohio.org or 614-245-7204

Public Records

The City of New Albany maintains many records that are used in the administration and operation of the City. The records maintained by the City and the ability to access them are a means to provide trust between the general public and the City. The City maintains its records in a manner which allows the City to provide the general public prompt inspection of the City’s public records, and copies of these records within a reasonable amount of time during regular business hours. Copies of records may be requested by phone, e-mail, or in person and will be provided in accordance with the Ohio Public Records Act.

A public records request form is located here to assist requesters with the necessary information to identify the records sought.

Questions regarding the City’s public records policy should be directed to Christina Madriguera, Records Custodian/Council Clerk (clerksofcouncil@newalbanyohio.org). The public records policy and retention schedules are available on the City’s website or for inspection in person by contacting Christina Madriguera at Village Hall, 99 W. Main Street, New Albany or (614) 245-7204.

Public Records Request Form

Public records will be available for inspection during normal business hours. Copies of public records will be made within a reasonable period of time. Cost: $.05 per hard copy page, or $1.00 per CD, or $5.00 for a USB drive. If mailed, cost can include the price of postage and mailing supplies. There is no charge for electronic copies of documents sent via e-mail.

A requestor seeking video records from the police department will be charged with the actual cost associated with preparing the video for inspection or production, not to exceed $60.00 per hour of video produced, nor $600.00 total. The estimated actual cost will be provided to the requestor within five business days of receipt of the video record request, and the police department’s obligation to fulfill the request does not begin until the estimated actual cost is paid in full.

Questions? Contact Christina Madriguera, Records Custodian/Council Clerk: clerksofcouncil@newalbanyohio.org

614-245-7204

Requestor's Name * Required
Requestor's Address * Required
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Requestor's Phone Number * Required
Requestor's Email Address * Required
Date & Time of Request * Required
Requested Information * Required
Specific Information Requested (please include dates, if applicable)
Type of record, if known
In-person review or copies? * Required
- In-person review
- Copies
Format of copies(e.g., email, paper, USB)? * Required

Records Retention Schedules

A retention schedule is a policy document that identifies and describes the city’s records and provides instructions for the disposition of the records throughout their life cycle. Select the retention schedules for the various city departments.

Public Records Commission

The Public Records Commission meets two times per year.

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Public Records

Public Records Request Form

Records Retention Schedules

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